YaoiCon celebrates diversity in all of its forms!
Because this convention is a meeting place for our attendees to enjoy the yaoi genre AND the LGBTQ community, together regardless of background or personal differences, we expect that all attendees will treat all others at YaoiCon with a respect that serves to unite the communities. After all, everyone is here to have a good time, meet new friends, and enjoy yaoi with their peers. In order to make this convention comfortable for all, we have adopted a strict policy against prejudice or harassment of any kind.
Prejudicial and discriminatory remarks or behaviors toward other YaoiCon attendees or guests, YaoiCon staff or volunteers, hotel staff or guests, or anyone else on the grounds of sex or sexual orientation, gender or gender identification, relationship orientation, race, ethnicity, nationality, religion or spirituality, (dis)ability, or for any other reason will not be tolerated at any time during the convention weekend. This policy applies regardless of whether or not registration and/or programming are open at the time the inappropriate speech or behavior occurs.
If you experience or witness prejudice or discrimination against your person or another attendee or have any other issues involving attendees, convention staff, or hotel employees, please visit us at our Convention Operations base, where we will take your statement and do our best to rectify the situation, up to and including (but not limited to) banning the offender(s) from the current YaoiCon, all future YaoiCons, and all YaoiCon-related activities and events.
STOP, ASK FIRST!
COSPLAY IS NOT CONSENT! Please keep your hands to yourself. If you would like to take a picture with or of another attendee, always ask first and be respectful of their decision whether it is a yes or no.
1. Your badge is your responsibility.
You MUST wear your badge at all times while at the convention. Staff and volunteers are specifically directed to check badges, so make sure to wear it to gain entry to YaoiCon rooms and events. If your badge and/or wristband is used by a minor or an unauthorized/banned person to gain admission into the convention YOU may be held liable for any damages incurred. You also risk being banned from YaoiCon and YaoiCon-related events for life.
2. Respect hotel regulations and property.
All the awesome smutty yaoi aside, if you wouldn’t do it at your grandmother’s house, don’t do it here. No wild parties. Quiet hours after 10 PM. And because we have to cover all the bases: no theft or shoplifting, no verbal or physical violence, and no other illegal activities are allowed.
Don’t trash your hotel room (or any hotel room, including restaurants, lobbies, and convention rooms) or any furnishings. If you damage your hotel room, you will be held financially responsible. If you damage hotel property in a public area (ie. the lobby or convention rooms), you will be held financially responsible AND ejected from the convention. Depending on the extent of the damage, the hotel may press charges against you for destruction of private property. Similarly, YaoiCon reserves the right to permanently ban a badge holder who inflicts such damage.
3. Respect the rights and privacy of other hotel guest.
Be courteous to other hotel guests, regardless of whether or not they are attending YaoiCon. Keep hallways and doorways clear so as not to obstruct traffic. After 10 PM, stay quiet in the room areas. Remember, if non-YaoiCon hotel guests complain, we may not be allowed to have another convention here in the future.
4. Courtesy towards the staff and other attendees goes a long way.
We know if happens; the Dealers’ Hall is packed and the staff and volunteers at the door aren’t letting anyone else in. We’re not trying to keep you from your yaoi, but we have to abide by the fire code. Or maybe a staff member INSISTS on seeing your ID (as they should). We have age-restricted material on display in our convention rooms so please be patient while we make sure you’re the age of majority (in the United States, that’s at least 18 years old). Other issues may arise, so please employ patience and politeness even when you’re frustrated. We really appreciate it.
5. Leave your weapons at home.
While costume weaponry is welcome at the convention (at the discretion of the Director and Cosplay Masquerade Manager), leave your real weapons at home. “Live steel,” paddles, or bats of any kind are expressly forbidden. (Don’t risk it! We’ll be forced to remove you from the convention!) Note these special rules regarding weapons and weapon facsimiles:
- NO weapons made of real steel or metallic parts
- Realistic looking weapons must the “peace bonded” by Convention Operations or Security with a pre-designated piece of ribbon or gaffer’s tape.
- Imitation firearms must comply with the law and be transparent or brightly coloured. Having an orange tip is no longer sufficient.
- Paddles, bats, or other similarly-designed implements may NOT be brought to the convention, no matter what they’re made of. If you are found with one, we will ask you to return it to your room. Failure to do so, complaints about your use of an implement while on convention premises, or repeated infractions may result in your convention badge being confiscated.
Any and all weaponry in the Dealers’ Hall must remain in its original packaging while you are on convention premises. Failure to observe this rule will result in the weapon AND your badge being confiscated.
6. Guest of Honor and Industry Guests are to be treated with respect.
Autographs and Sketches:
Official guests will sign autographs at certain appointed times and ONLY at those times. You may, of course, bring the guests’ published works for autographs, as well as any guest-related items that YaoiCon makes available for purchase. No program books, blank paper, or shikishi is allowed. Unfortunately, guests will be unable to do sketches for fans at any time. Even if the guest is polite and does not refuse your request, if the incident is reported or observed by convention staff you may be asked to leave the convention and risk being banned from future conventions.
Check in the program book for details about how each guest would like (or not like) having their picture taken. If photos are allowed, they may be run as “general con pictures” on your Website, but not as part of an “about the guest” page, as we do not wish to garner any unwanted publicity for our guest.
Gifts for Guests:
If you wish, you may bring a small present ($10 USD or less) for your favourite guest. Flowers are traditional and may brighten their hotel rooms. Food is acceptable, provided that it is contained in the original packaging. NO homemade food goods. Don’t forget: guests must take your gifts back home with them, so smaller is better!
Visiting Guests in their Rooms:
DON’T DO IT! Let us repeat: do NOT visit guests in their hotel rooms. Be considerate. If a guest wishes to socialize with fans, she or he may do to in the lobby area.
Please be courteous and polite to all YaoiCon guests. Respect their space, their time, their eardrums, and any differences in culture.
7. If you have any problems or concerns, please let us know.
If you have a complaint against a dealer, bring it to the attention of the Dealers’ Hall staff. If you have a problem with a YaoiCon staff member or volunteer, please let Convention Operations or Security know immediately. The staff, NOT the volunteers, will respond to your concerns promptly and professionally. Any other issues? Let us know at the Information Table where we should be able to look into it for you and direct your appropriately.
Dealers’ Hall Rules
In cases of transaction disputes, please do NOT confront the Dealer. Instead, contact a Dealers’ Hall staff member. A YaoiCon staff member will act as an impartial mediator to ensure a fair and organized resolution to your concern.
Sales of bootlegged merchandise is strictly prohibited. All vendors are subject to censure and/or expulsion if they fail to comply with YaoiCon rules and regulations.
Attendees: if you think you have been sold bootlegged or copied merchandise, please ask one of our Dealers’ Hall staff members for assistance.
Finally, all Dealers must provide receipts for purchased merchandise upon customers’ request. Any “No Refund” policies must be expressly and prominently indicated at the Dealer’s booth. If a Dealer does not have a sign indicating such policies and/or refuses to issue a receipt for merchandise they have sold to you, please contact a d Dealers’ Hall staff member for assistance.
We are always working to improve; if you have any questions or suggestions for us, please visit us at the Information Table and we will direct you.